A boss oversees you, so to reply to your boss you need a proper mindset because tackling the right and wrong statements of a boss is a tactic. Whenever it confuses you to reply to your boss, just contemplate that if you were a boss, what kind of things would you expect from your employees? Lets’ start with How To Reply To Boss.
When it comes to how to reply to the boss, just ask yourself about your position. an employee! For betterment of your career, you should try to listen to the boss and reply to him in a satisfying way no matter whether you are agreed to him or not.
A few key notes every employee should keep in mind while replying to their boss:
• Think of the designation:
While keeping in mind the position of you and your boss you can automatically respond in a better way. You are not less than him at all, but at that time you are reporting to him, so you need to consider this as well.
• Understand the statement:
As he is head of a firm, he will consider his firm more important than your personal feelings. try to listen to him. No matter if you find him right or wrong, reply to him politely and share your point of view when you are given the time.
• Values of firms:
When you are replying to your boss, you should reply in light of the values of the firm you are working for, because you are both working for the firm and not for yourself, so keep your personal feelings out of your professional life.
The medium of reply
The boss can communicate with you through different media, such as:
• Emails, phone calls, and other electronic media
• Verbal communication (face-to-face)
Replying to an email:
The email of a boss can be to:
• Complement you
• Navigate feedback
• Notify me of the assignment.
Replying to a compliment by the boss:
A responsible and amiable boss would always love to accolade the work of his employee, in order to appreciate the work of employees most the heads send compliment emails.
As an employee, you should reply because this reply will show the contentment you got from the compliment. Your reply should be very brief with a few thanksgiving words like:
“Thank you, I am glad to get noticed!”
Replying to feedback navigating email:
Feedback by the boss can be of different types, such as: positive or negative feedback, or is taking feedback from you regarding the company’s environment. While replying to an email that contains positive feedback, you can reply with thanksgiving complements. But for replying to an email that contains negative feedback, you should not lose your temper, try to understand the errors you have made, and use that feedback as a weapon to improve yourself for the betterment of your professional life. responding to such emails, try to avoid counterarguments or justifications for your errors. you can reply to a negative feedback email in this way:
“ Thanks for your feedback I will surely try to improve it, next time you would not see this mistake”
But for positive feedback it will be same as the compliment reply stated in the above paragraph.
Replying to the assignment notify email:
If your boss notifies you of an assignment, reply to him in a short and satisfying response that includes the starting intention of the assignment and your level of understanding by you. The queries related to the assignment should be mentioned by you in a clear way.
“ I will try to submit it in due coarse of time, All the details mentioned by you will be followed accordingly.
Thanks and regards”
Replying to a phone call by the boss:
A phone call by the boss should be answered kindly, you should try to be professional. When you get a call from your boss, try to get away from your family and then receive it because it can destroy your image. Try to speak clearly because talking unclearly about the topic will confuse your boss and create misunderstandings. When his call is for discussing a project, you should completely understand the details carefully, and ask about everything you need to know at the same time.
Replying to the boss face-to-face:
While having a face-to-face meeting with your boss, you need to be a problem solver for him. Your every action should show that you are completely paying attention to him and thinking of solutions to the problems he is presenting. While your boss is speaking, keep your thoughts collected in your mind and show him your devotion. If you agree with his thoughts, great! if not, then no need to be sentimental. wait for your turn and present your views in front of the boss with all the solutions collected by you from your boss’s discussion. The solutions provided by you can be your weapon to be in the good books of your boss or you can prove yourself as a gem for your firm.
Personal communication with the boss:
In personal meetings or gatherings with the boss, you should not forget his designation. It does not matter that you are not at the office, you should still give him the same respect that you usually do at the office. Respect does not mean that you should discuss office matters at personal meetings; instead, you should discuss his interests, how they spend their days, and so on. If you need any advice from your boss about your matters, try to avoid asking at the office but you can ask in personal meetings.
Responding to your boss is an important skill to learn because it allows you to grow your career and build healthy relationships at work. Learning the skill of communication with your boss can reflect yourself in a better way so these tips will make you a pre-eminent professional and a superlative employee.