To know how to reply to Looking Forward to Speaking with you…Read on this article…!
Different scenarios exist where you’re required to reply to looking forward to speaking to you. The most common scenario is as a prospective employee or as a recruiter during a recruitment process. In a recruitment process, it is essential to develop email etiquette; this is knowing what to say and not say when corresponding with a prospective employer or a recruiter, as this can make or mar the correspondence.
A good way to reply to looking forward to speaking with you would be to appreciate the Sender and inform them that you look forward to speaking with them as well. Also, it is essential to ask all questions or bring up any requirement that would be needed during the actual meeting where both parties will speak.
Examples of Ways to Answer
- As a Prospective Employee
- Hello Sir/Ma, Thank you for your Email. However, I have a few questions
- When we speak, would you require me to prepare any documentation or presentation?
- Will, there be a time limit to our engagement?
- If there will be, is there an agenda so I can better prepare and make my responses concise?
I would be grateful If I could have responses to my inquiry.
I look forward to speaking with you.
Best Regards
- As a Recruiter (Virtual Meeting)
- Hello Prospective Employee, Your email was well received. A meeting link will be sent shortly.
- Please Prepare to turn on your camera; you are advised to dress for the camera.
- You have just a few minutes to answer questions so please prepare to give concise answers and avoid spending too much time on stories that do not add value to your answer.
I look forward to speaking to you as well.
Best Regards
- As a Recruiter (Physical Meeting)
- Hello Prospective Employee, Your email was well received.
- Please Dress corporately when coming for our meeting.
- You have just a few minutes to answer questions so please prepare to give concise answers and avoid spending too much time on stories that do not add value to your answer.
I look forward to speaking to you as well.
Best Regards
Found above are a few examples of how to reply to that statement in a recruitment setting.
However, this statement can also be made in normal business or personal conversations. The best answer would be an abridged version of the first example asking to know the basis of the subsequent meeting.
Ways you do not reply?
- Asking the Sender why they look forward to speaking with you:
It is a different generation of youngsters and most of Gen Z pride themselves on their ability to speak fearlessly. In this situation regardless of how you may feel, you have to accept the message as a compliment and either reply with thank you or also reply, looking forward to speaking with you as well.
- Asking Outrightly or rudely what they intend to speak to you about:
Finding out the intention or direction of a meeting is very crucial so you can plan properly the line of conversation to have, however, most of the time, the conversations preceding this statement would have already given out a hint of the topic or subject of discourse.
In a situation where that isn’t the case, it is important to ask but to ask subtly and with tact, Replying with “ What do you want to speak about?’ seems like a rude reply, Instead rephrase and say “ Thanks, but I would like to know the subject of our discussion as that would help me prepare adequately” or “Thanks, would this conversation be formal or informal and are there any particular subjects we would be talking about, if there are, please do not hesitate to let me know”.
- Replying in the negative:
This means replying to the sender, telling them that you do not share their sentiments and you are certain you don’t look forward to speaking with them. If you feel this way, the best approach would rather be no reply at all or a reply that would read thus:
Hello Sir/Ma, Thank you for your interest in speaking but unfortunately I will not be available to speak now or in the nearest future. Whatever correspondence between us can be done via email. Thanks for understanding.
This response rejects the offer to speak but does it with respect and as far as email interactions go, you want to stay civil and nice.
Scenarios Where You can be told, “looking forward to speaking with you”.
- When a Referral is made by an acquaintance, mutual friend, client, etc. to you.
If you are a handyman, contractor, freelancer, or specialist, I bet you get these kinds of emails or texts a lot with new people you just meet or new acquaintances that are referred to you and make an inquiry, Most often, their last message to you would be looking forward to speaking with you.
- As a Job Seeker or as a recruiter
This point has been extensively described above as this is the number one scenario where this statement is utilized.
- In the workplace, when meetings are being scheduled or rescheduled.
The most common situation in this scenario is when a meeting has been scheduled and you send out a brief or an agenda for the direction of the meeting. You would usually receive the message, looking forward to speaking with you.
In a situation where a meeting has been concluded or has been rescheduled or pushed forward to another time, this same message can be used under these circumstances.
- In a Visa Interview Correspondence.
If you’re seeking to travel out of your country for any purpose that might include, immigration, study, or business, In the course of your correspondence with the embassy, this same message will possibly be sent your way and a wrong answer could spell the end of your chances of getting into that country.
However trivial or simple this statement is, It can spell whether a contact is looking forward to your meeting or not. Ensure to answer with utmost respect and discretion.
