How To Reply to a Welcome Email?- With Examples

How To Reply Welcome Email With Examples

You’ve wanted a job for ages. You’ve even worked very hard for it. You’ve filled in your application, given your interview and now you eagerly wait for their response when one day, scrolling through your inbox, you see this mail-‘Welcome aboard!!’ There couldn’t have been a better day, right? Receiving a welcome message from a job that we aspire to take up or a company that we yearn to work at is a gift not everyone is lucky to receive. And when you receive one, make sure to retort back even more generously. Let’s know How To Reply to a Welcome Email?

Reply to Welcome Email is a reply that you send to the company that has approached you and welcomed you to their team. Or in other words, a company that has simply hired you! We know being a newbie can be daunting. There are a thousand insecurities that you face- Will I fit in? Will I be able to live up to their expectations? Will I be able to perform? And it is reasonable enough to fret over how to adjust and fit in a team or a group where everybody knows each other and you’re the only one who doesn’t. Don’t worry, it’s natural. Almost every other person battles the same questions when they receive a welcome email. What you gotta do and rather should do in such a moment is retort back to the email with the same, if not more enthusiasm and eagerness. 

To know everything about how and what to reply to a welcome email, keep reading the report till the end! 

What To Include In A Reply To Welcome Email

In a world full of people filled with monetary motives, corporate relations, and superfluous attitudes, if someone makes an effort to say a kind word or two to you, you should respect it. And what better way to do that than a good reply to their cordial message? 

When a company sends you a welcome email, it is a symbol of their healthy work environment. No company that does not value its employees and their relations will send you a welcome email. They have no time to think about their employees and no intent to do something good for them. But a company that reaches out to you and sends you a welcome email is a company that’s gonna care for you, and give equal importance to your development and personal achievement. If a company welcomes you with a cordial message, it is also an indicator of the amazing benefits, allowances, paid leaves, etc that you will be rewarded with along with an excellent work environment. It also shows that the company holds a lot of scope for your personal growth. 

With this being said, it becomes your sole responsibility to reply as cordially and respectfully to the company that has welcomed you aboard with their team. A company has taken the extra step and you should too. They went through your application, conducted your interview, hired you for a job and they had a new human resource to help their company grow. They knew that you wouldn’t leave the job if they didn’t send you a welcome email. There was no profit for the company is sending you a welcome email and no loss in not sending you one. Even so, they took the extra step just to make you feel welcomed, comfortable, valued, and respected. A very few companies do that and when they do, you should value their humble gesture. 

The best way to do so is by replying to them in a very sweet, polite, and cordial way. It shows the company that you are eager to join them, are a cordial fellow, and respect and regard the work relationships and ethics. It will also help you come out as a responsible person as you have taken the pain to reply back to their email. In all, it will help you make a good first impression not just with your boss but to the entire team and will only prove to be beneficial in every sense. 

Follow the given guidelines before you put your fingers on the keyboard to give the perfect reply to the welcome email: 

  • Thank the person who has sent you the welcome mail. As cliche as it sounds, a simple ‘thank you can still work wonders for you. Begin your reply by thanking them for their generous and thoughtful gesture of welcoming you to the team. No glitter, no flattery, only a simple thank you, and your work is done for the day.
  • Express your regard, gratitude, and reverence to the person who has sent you the mail and make you part of the team. Show them that you value your position and have been wanting to get it real bad for a long time. 
  • Don’t hesitate to add something in the message that you wanted the team to know. Feel free to tell them anything that you think might come out as a polite gesture such as appreciating the recruiters, the HR manager, etc. But do this with caution. Don’t go over spilling too many details on the very first day of your job. Also, your appreciation should not come out as flattery. Avoid any melodrama and keep it simple but polite. 
  • Exhibit your excitement about joining the team and the company altogether. Tell them that this was a much-awaited opportunity and that you’re glad to have grabbed it. Also, share your ideas as to how you will be helping your team’s and your company’s growth in all. This will show that you are willing to join the team eagerly and have already begun with your plans and strategies to help the company develop. 

What Not To Include In A Reply To Welcome Email

Your reply to the welcome mail sent to you carries a lot of weight and scope for your future career. The first and the foremost thing to do whenever you receive a welcome mail is to always rely no matter what on. If you don’t, that conveys very careless and impolite behavior on your side. Your reply can set the stage for your future endeavors with your coworkers, bosses and the entire team, and the entire company as a whole. This is your very important chance to make a first impression. Whether you make it good or bad is totally in your hands. So, you cannot risk and you cannot afford to miss this one reply up. 

To help you stay away from any blunders that you may do while writing a reply to the welcome email that you received, we have created a list of things that you should never include in your reply to the welcome email. Go through the list and make sure to avoid all the errors listed below: 

  • Write your reply in such a way that it reflects your natural attitudes and intentions. Make it as genuine and as authentic as you can. It should not sound like it was just written for the sake of writing it and it should do its best to convey your heart’s real feeling. Even if you’re not eager to take up the job and are accepting the offer because you’ve got no choice left, your message must neither reveal your disinterest nor should it sound dubious and exaggerated as that is a simple fallacy. 
  • As this is your first reply and your first message to the company, make very sure to keep it as flawless as you can. And for that, you should stay away from any fake appreciation or fake promises. While stating your ideas for the future and giving a hint to your future strategies is a good thing to do, you should not boast about it to such an extent that it sounds fake. 
  • At all times and all costs, avoid flattery. Although you may be tempted to butter and flatter your new bosses to make a good first impression, let me tell you that that’s never a good strategy in a work environment and that it’s not gonna work. The only way you can make a good impression is through your work, punctuality, and your dedication towards your work. So, try to keep it as genuine as you can and as simple as possible. That is the best way to put a great first impression out there. 
  • Always remember to pertain to the brevity of your message. The shorter the message you keep, the better you have the chances of having it actually read and receiving praise. The big corporations, companies, firms, or organizations that you apply to have a lot going on throughout the day and each employee is busier than the other. 

In such a scenario if you give them chunks and chunks of paragraphs to read, no matter how generous your 3000-word letter may be or how much thought you’ve put into it, trust me, they’re gonna prefer passing it. Nobody will read your letter and all your time and energy would be in vain when you could’ve done a better job with just a line or two expressing genuine regard. 

Your reply to welcome emails is supposed to be as short as you can keep them, not exceeding 3-4 lines. It is not a full-fledged email, it’s a reply- there’s a difference for a reason. 

Reply To Welcome Email Examples 

Now that you know what to and what not to include in a reply to a welcome email, here are some examples that you can refer to the next time you begin writing a welcome email reply. Keep those points in mind when you read through these examples and apply them in your own reply:

Example 1: Thank you for the warm welcome; I’m looking forward to spending an amazing and enriching time with the team.

Example 2: Thank you for your kind remarks. Needed this to kickstart my wonderful journey with the entire team!

Example 3: I’m enthralled with your welcome. I look forward to working with you in the future.

Example 4: I’m thrilled to be able to share my office with each of you. Thank you for your touching welcome message.

Example 5: The team’s enthusiasm helps me feel more energetic and lively. Thank you for your kind compliments, and I’m seeking the best growth opportunity.

Example 6: Thank you so much for the nice greeting! I’m very happy to be a part of this organization!

Example 7: Believe me when I say that working with you guys is a fantastic chance for me! Thank you for the kind greeting.

Example 8: I’m grateful for your trust in me! Thank you for such a warm welcome.

Example 9: Although the workplace is new, I am confident that you and your coworkers will not feel alone!

Example 10: Thank you very much for your kind words! In the future, I’ll need your help! Good luck to me!

Example 11: I will not fail to meet your expectations. Thank you very much for the kind greeting!

Example 12: Thank you so much for your nice greetings! I’m looking forward to working with each of you!

Exercising 13: It’s fantastic to be a part of this organization, and I’m sure working with the team will be equally fantastic! Thank you for the kind greeting.

Example 14: Your warm greeting colleagues astound me! Thank you so much for your help!

Example 15: Your welcome will assist me in better demonstrating my abilities and qualities. Thank you, friends!

Example 16: I’ll need your help in the future! I hope to see all of you very soon!

Example 17: Your warm greetings make me feel at ease. Thank you for welcoming me to your country!

Example 18: I’m excited to be a member of a new work environment with such a kind team! I’m excited to collaborate with you all!

Example 19: I received your welcome aboard email! It was like getting a helping hand at a new job. Thank you very much for the kind greeting!

Example 20: I pledge to perform my absolute best for the company. Thank you for the nice greetings!

Example 21: I’m grateful to all of my coworkers who greeted me and made me feel at home. Thank you for taking the time to welcome me aboard!

Example 22: I’m ecstatic to be able to put all of my energy to good use by collaborating with people like you. Thank you for the nice greetings!

Example 23: Your warm welcome mail gives me the impression that I’m in for a bright future! Thank you very much for the warm welcome message!

Example 24: I’m thrilled to have the chance to work with this group! Thank you for the lovely greeting.

Example 25: It’s a pleasure to work with people like you. We will collaborate to accomplish extraordinary results.

Example 26: I’m grateful to the entire team for being there for me and putting everything in place! Here’s to a fantastic success!

Example 27: Thank you for accepting my invitation. I am confident that by working together, we will make this a fantastic place to work.

Example 28: A warm welcome greeting on the first day makes me feel fantastic! I am grateful for the opportunity to be a member of this organization.

Example 29: Your kind greeting gives me the impression that this is a fantastic place to work! I’m excited to meet everyone on the team!

Example 30: Thank you for your warm welcome and encouragement! I will provide everything I have to ensure the company’s success and growth!

Example 31: I appreciate your vote of confidence. I’m excited to collaborate with the team and contribute my skills.

Example 32: I’ve been anticipating this moment for a long time. Thank you for having faith in me. I will offer my all in my work for this organization and the team to which I will be assigned.

Example 33: The transfer to this department came as a bit of a surprise, but I’m not complaining. Thank you a lot. On Monday, I look forward to meeting you all.

Exercising 34: This kind of good news is greatly welcomed! Thank you for taking the time to read this. I’m excited to meet my new coworkers as soon as possible!

Example 35: I can’t believe I was given this opportunity! Thank you very much. I’m incredibly happy to be a part of this team.

Example 36: Thank you for admitting me into this organization, I’m excited to learn from the veterans here and share what I’ve learned in this business.

Example 37: I wasn’t expecting this to happen so soon. I’m grateful you saw my potential. Thank you very much. I’m excited to meet my new coworkers!

Example 38: The timing is great! Thank you for allowing me to join your team. Look forward to seeing you all at the next corporate meeting.

Example 39: You’ve just brightened my day! Thank you very much for this wonderful news. I’m looking forward to meeting everyone in the department. 

Example 40: Thank you for this excellent news! I was hoping you will consider my application. I’m looking forward to seeing you guys.

Exercising 41: This welcoming message has made my day! Thank you very much. Since the beginning of my profession, I’ve wanted to join the department.

Example 42: This piece of information just made my day. Thank you for allowing me to become a member of the management team. For the sake of productivity, I’d be happy to offer my abilities and talents.

Example 43: You just made me smile for the first time today. Thank you for providing me with this opportunity to demonstrate my abilities for the benefit of the firm. This next Monday, I’ll see you all.

Example 44: This year has to be a good one for me. Thank you for allowing me to be a member of this organization. I’m excited to learn from the senior members of the group and offer what I can.

Example 45: This news has surprised me but positively! Thank you a lot! I’m excited to meet the rest of the gang!

Example 46: I’ve been waiting all week for this news, and I’m overjoyed to receive your reply! Thank you for providing me with this opportunity. We’ll see you all again soon!

Example 47: This is invaluable. I wasn’t expecting it to happen that quickly! Thank you very much! I’m looking forward to starting the day at work.

Example 48: This week has finally brought me some wonderful news! Thank you so much for considering me for this position. In the upcoming business meeting, I’ve been looking forward to meeting both old and new members.

Example 49: I don’t know what else to say but a heartfelt thank you! I’ve been waiting for some good news for the past week, and I’m happy to report that my wait was not in vain.

Exercising 50: Thank you very much for this wonderful news. I’m thrilled to be joining the department this quarter and giving it my all. I am excited to meet everyone.

Example 51: Today, the Gods are with me! Thank you for informing me of this fantastic news! I am delighted to express that I am delighted to be on board. We’ll see you on Monday.

Example 52: You’ve just brightened my day! Thank you for allowing me to work for such a fantastic firm. Just like we discussed, I’ll report on Monday.

Example 53: This is the best news I’ve heard all week! I’m looking forward to starting work in the department soon. Thank you very much!


So, these were a few examples you can refer to while writing a short but sensational reply to the welcome email you just received. Remember, keep it as short as you can, stave off from any melodrama, keep it genuine, keep it authentic, and avoid flattery at all times. It is always good to mention your future ideas and plans with the team but do not take it to a level where it sounds hoax. Show them that you are grateful for the offer and that you are eager to join them as soon as you can and begin with your enthralling journey. 

All the best! 

Frequently Asked Questions 

How do you reply to a welcome email? 

Thank your manager for the introduction, and if they previously stated part of your past, this is a good hook to utilize to highlight something or to bring up something personal. Something along these lines:

Thank you for the introduction, [Manager Name]. I’m looking forward to meeting all of you on the Xth of the Month and getting started on [Product]. I’ve got a background in XYZ, as [Manager Name] has indicated, so I think I’ll fit right in. A little bit about myself: in my spare time, I enjoy playing board games, and I can chat about astrology for hours.


How do you say thank you for welcoming? 

While thanking someone or a group for welcoming you to their team, you should thank them by telling them how valuable the offer is for you, how eagerly you’ve been waiting for it, and that you cannot wait to join them all. You may also go ahead speaking about your ideas and strategies for the organization. 

You can write something like:

I adore you all, and I appreciate how warmly you welcomed me into your family. #38 I aspire to be more present in your life now that you’ve welcomed me so warmly into your family and to offer you as much joy as I can. Thank you for much; I am truly grateful.

How to respond to a welcome email from a group?

When replying to a welcome email from a group, follow the following points:

  • Give a brief introduction of yourself.
  • Tell them about your previous experiences.
  • Inform them about the challenges that you are looking forward to.
  • As a newcomer to the group, mention that you would need their continued support and direction.
  • Every word that you write, make sure it shows your gratitude and expresses your regard. 
  • Make sure you are polite and have a cordial tone all through your reply message. 
  • Conclude your response by adding, “Let’s work together to improve.”

How do you pen down a short thank you reply?

A reply to a welcome message has to be as short as it can be so that your fellow would-be employees and the employer don’t find it a hard time to read through your message easily and get your message exactly. 

Follow the given guidelines when you have to write a short thank you reply to the welcome email you received: 

  • Name the gesture or action you received and express your gratitude.
  • Write a line or two describing how their gesture or activities helped you.
  • Finish by expressing your desire to join the company very soon.