Navigating the Waiting Game:

Polite Ways to Inquire About Your Application Status

In the labyrinthine world of job applications, university admissions, or any process where you’re left eagerly awaiting a response, the waiting game can feel interminable. You’ve submitted your application, meticulously crafted your cover letter, and double-checked your resume for the umpteenth time. Now, all that’s left to do is wait. But as the days turn into weeks, and the weeks into months, the silence on the other end can become deafening.


You find yourself grappling with a familiar dilemma: Should you reach out to inquire about your application status? And if so, how can you do it in a way that’s polite, professional, and doesn’t come across as pestering?

Polite Ways to Ask About Your Application Status

Approach with Tact and Grace

When it comes to following up on your application, tact and grace should be your guiding stars. Remember, the individuals on the receiving end of your inquiry are likely managing multiple applications and responsibilities. Thus, approaching them with understanding and politeness can go a long way in fostering a positive impression.

Give It Time

Before diving headfirst into a follow-up email or phone call, it’s essential to give the process some time to unfold naturally. While waiting may feel excruciating, patience is indeed a virtue in this scenario. Most application processes have designated timelines, and it’s prudent to respect these before initiating any follow-up.

Crafting the Perfect Follow-Up Email

If ample time has passed, and you’re itching to know the status of your application, composing a well-crafted follow-up email can be an effective way to inquire politely. Here’s a template to guide you:

Subject: Inquiry Regarding Application Status – [Your Name]

Dear [Recipient’s Name],

I hope this email finds you well. I wanted to follow up on my recent application for [Position/Program Name], submitted on [Date of Submission].

I understand that you are likely inundated with applications and appreciate the time and effort it takes to review each one thoroughly. However, I wanted to inquire if there’s any update regarding the status of my application.

I remain enthusiastic about the opportunity to [highlight specific reasons why you’re interested in the position/program], and I am eager to contribute my skills and expertise to [Company/Institution Name].

Thank you for considering my application. I look forward to hearing from you at your earliest convenience.

Warm regards,
[Your Name]
[Your Contact Information]

The Art of the Follow-Up Phone Call

While emails are the conventional mode of communication in such situations, a well-timed phone call can also be an effective way to inquire about your application status. Here are a few tips to keep in mind:

  • Choose an appropriate time to call, ideally during regular business hours.
  • Introduce yourself courteously and concisely.
  • Politely inquire about the status of your application.
  • Express gratitude for their time and consideration.

Remember, the key is to maintain a polite and professional demeanor throughout the conversation.


In the intricate dance of application processes, knowing when and how to inquire about your application status is an art form in itself. By approaching the situation with tact, grace, and a dash of patience, you can navigate this phase with poise and professionalism. So, whether you opt for a carefully crafted email or a courteous phone call, remember to always convey your eagerness and appreciation for the opportunity. After all, in the realm of applications, courtesy is indeed king.