What is Fax Cover Letter? A fax cover letter is the first page of fax you send to someone. It notifies your receiver what they will find in the documents which are attached and how they can get in touch with you. A fax cover letter, also known as a fax cover sheet, is distinctive from a standard cover letter. So lets start with Fax Cover Letter Examples.
A formal cover letter explains/details your prior experiences, educational background, hobbies, personal information, etc, but a fax cover letter gives the details of the document sent to the recipient. When you apply for a job using fax the order of documents is slightly different so to say, first goes the Fax cover letter followed by a formal cover letter if you want to submit it, and then comes your Resume/CV, this is how you apply for Jobs via Fax.
How to write a Fax Cover Letter?
In most cases, a fax cover letter will be more personalized and provide additional context.
A fax cover letter will generally be a single page, with more information than the two to three sentences found on a cover sheet. It gives extra context and information about the fax, but it shouldn’t repeat everything that’s in the document being sent.
Tips to write a Fax Cover Letter –
- Always include a piece of relevant contact information in your cover letters such as your name, company, address, email, and phone number
- Never forget to mention the recipient’s name
- Mention the date and the number of pages attached to the fax to avoid any mistake
- Don’t forget to give them insight about what is written in the fax to your recipient in 2-3 lines
- Be precise and keep the letter short
- Do not repeat any details, keep your signature at the end of the letter
- Be specific about the time you are sending the Fax, send them during working hours.
Below are examples of Fax Cover Letters –
Example – Fax with Resume and Cover Letter for job purpose
{Your Address with Name, postal code, email address }
24/2 Karol Bagh
Kolkata – 700001
Sinchan02okl@gmail.com
To
Jennifer Lopez
628-954-2310
From
Adalene pop
987-654-3210
Date
December 25, 2020
Pages – 2
Regarding
The following fax contains my resume and cover letter for the associate sales position at BYJU’S
I’m sending these docs in response to a job posting on Indeed that I came upon. I have six years of sales experience and believe I would be an excellent fit for this position. The documents below will demonstrate my qualifications and the talents I can bring to your firm. Thank you for your consideration. I look forward to hearing from you.
URGENT
X-FOR REVIEW
PLEASE COMMENT
PLEASE REPLY
Template –
[Your name]
[Optional: your mail address]
[Your phone number]
[Your email or website]
TO: [Recipient’s name]
[Optional: company name]
[Recipient’s fax number]
FROM: [Your name]
[Your fax number]
DATE: [Date]
Pages: [Number of pages] (including cover sheet)
REGARDING
[In a sentence or two, describe the contents of your fax here. If you are sending multiple documents in one fax, list each one below .]
[In the second paragraph, tell the recipient the purpose of these documents. If you are sending a document for review or signature, you can mention that here. If you are faxing a resume, you can include a sentence saying you are qualified, but you’ll have to talk more about your qualifications in a separate cover letter. You can end by saying, “I look forward to hearing from you.” ]
[At the bottom of the document, you can also mark if your fax is urgent or needs a reply.]
URGENT
FOR REVIEW
PLEASE COMMENT
PLEASE REPLY
Conclusion
People often wonder why they should send faxes rather than email because email has been proved to be less secure than faxes. When it comes to fax cover sheets, they are just as significant as fax cover letters. Because the company obtains so many other faxes at the same time, it is critical to make your fax stand out.
FAQ
What should be on a fax cover letter?
Ans- The cover letter should be a pre-printed document that includes the sender’s name, phone number, and fax number.
Include the recipient’s organization name, name, and fax number (if relevant).
Also, include the fax’s subject and the number of pages.
What should I include in the fax cover sheet when sending a fax cover letter?
Ans- For a thorough understanding of your fax cover letter, you should include all necessary facts. A checkbox field to indicate what should be done with the fax could be a useful addition. Remember that the company is likely to receive a large number of fax cover letters; how can you make yours stand out?
