You would have probably been excited to receive the email stating, “We are impressed with your Resume and we would like to arrange a scheduled meeting with you”. After all, the company thinks your skillset is probably a good fit for this role. Then, How to reply to an interview request?
Your qualifications and skills are not prominent roles that ensure you get hired by the job recruiters, they also form an opinion about you in the way you interact with them. The prospective employer develops to form an intriguing opinion about the potentially capable candidate from the job application that they receive.
Step by Step Process To Reply To An Interview Request
How you respond to an interview is a very predominant aspect as it’s your chance to demonstrate to your prospective employer your professional behavior and interpersonal skills. It really increases your chances of getting hired by creating a genuinely positive impact on you.
Respond On the Knocker
After you receive the interview request, make sure you respond promptly. Your response generally must be on the same day or the next business working day. Check your mail frequently or set up your push notifications, to cohere to this rule.
Your Mail should enter with utmost gratitude and enthusiasm
In accurate, you wish to reveal how grateful you’re for the chance and how thrilled you’re for the possibility to meet. You do not need to go overboard – you can simply state a fast thanks and a word like “looking ahead or thrilled” as a be enough.
Structure and arrange your details well your interview response mail
Your interview email should be professionally structured to give a formal impact on the recruiter. A few must-do criterions to keep in mind when you are responding or replying to a job interview are.
- Always use a formal greeting and also salutations like Dear Mr./Ms./Dr.XXXX. Avoid using the first name of the recruiter until and unless you share very personal or informal relationship integrity with them.
- Secondly, Start your email response by first thanking the recruiter or hiring manager for giving you this worthful opportunity. Be humble in accepting the request formally and express your enthusiasm.
- In case for some personal or non-avoidable reasons, you are unable to accept the invitation or request, be polite and express clearly your stand or your statements and also provide a short explanation for your declination on that situation.
- Sometimes, the interview request specifically mentions the respective date, time, location, and sometimes the recruiter details. In your response mail, confirm the scheduling details twice for confirmation by mentioning them briefly and asking them in detail. This will indicate to the recruiter that you have read the email scheduling details properly and also if the management did some blunder mistakes, this will help them to rectify them.
- Sometimes the interview time or day might conflict or doesn’t go hand to hand with your currently verified dedications of your own. In this situation, request politely to arrange a reschedule of the interview at an alternative time or day. You can also give viable options to the recruiter, they can choose which suits them or they can mention their own convenient rescheduling information.
- Finish your reaction mail to the interview request with official salutations such as genuinely, concerns, and your own. Finishing your e-mails without proper salutations is not professional and formal too.
- After your salutations, write your full name including your details, and contact number. You can also add an alternative number or your email address.
- Your tone should be positive, optimistic, and professional, throughout the email. No excess or unnecessary details should be shared. In the same way, email should not be incredibly brief with you just accepting the invitation or request.
- Ensure that you don’t use emoji, slang, text, and abbreviations. The information should be on point and professional.
- Proofreading plays a vital role here. Make sure you proofread your entire response thoroughly. Your reply email should not have any grammatical or typo errors. It should be error-free.
Few Email Samples for How To Reply To Interview Request
Once you revised and prepare to react to the interview request. You can write a brief e-mail response. Here are a couple of instances.
- If the recruiter asks availability of your preferred date and time
Dear John,
Thank you for reaching me out. I would love to join the interview with the team. This week, I’m free on Tuesday from 1:30 pm to 3:30 pm, or Thursday from 8:30 am to 1:00 pm. If these timings doesn’t work, I’m free on Wednesday from 1:30 pm – 5:00 pm. The hiring team can contact me at 1234-5678-90.
I have attached a listing of my recommendations, contact information, and a duplicate of documents. Please do let me know if there are any further rules to be done by me.
Thank you once again for this wonderful opportunity to interview and I am looking forward to meeting the team and having a conversation.
Kind Regards,
Christopher Brown
- If the recruiter requests a specific time slot
Dear John,
Thank you for the interview request for the Sales Representative role at XYZ Inc. I am incredibly thrilled for the chance to have a discussion with some of the very best in the business industry.
From the preferred time ports in your e-mail, Tuesday between 12 – 2 pm works really well for me. I can also come in on Thursday after 1:30 pm if that would certainly have enough time for the interview left.
Thanks for this opportunity, excited and looking forward to being a part of this team.
Warm Regards,
Christopher Brown
Conclusion.
After you received your interview request in your email and made sure that what is expected of you is, it’s time to give up on your response to it. The mandatory aspect of this is to ensure that you include any piece of information that’s asked of you. Each interview email may be different from others, so pay keen and utmost attention to the details.
Frequently Asked Questions
Q). How to reply to an interview request?
Reply quickly; Prepare your reply prior to the email; Be polite and humble; Maintain Professionalism in the slang you use; Sign off Professionally; Proofread multiple times before sending.